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Office Services Assistant
Los Angeles, CA
Job Description
JOB SUMMARY
Kutak Rock is seeking a part-time (15-20 hrs. per week) Office Services Assistant for its Los Angeles office. Reporting to the Office Managing Partner, this role effectively maintains various on-going office functions, provides proactive support related to office management, and oversees confidential data with discretion and sound judgment.
RESPONSIBILITIES
- Implement general policies and procedures for the efficient and effective day-to-day operations of the office under the guidance of the Office Managing Partner and HR as well as ensure office compliance with firmwide policies and procedures
- Support and advance the firm's dedication to diversity and inclusion
- Prepare offices for new hires including furniture needs, cleanliness, and re-activation of space after departures
- Assist with the planning, scheduling, and organizing of office meetings and events
- Understand local office emergency procedures: respond appropriately if an emergency arises and serve on the local office emergency preparedness and safety team
- Maintain lobby, visitor offices, conference rooms, kitchen, and office common areas
- Monitor maintenance service and/or repairs for breakroom equipment and appliances
- Maintain adequate levels of office and mail room supplies for all office personnel
- Assist with physical and electronic file management and storage, including ensuring proper closure and/or destruction of files
- Greet internal and external visitors with hospitality; Answers and directs calls
- Maintain various logs including deliveries received at front desk; visitor log; visitor Wi-Fi and security card log
QUALIFICATIONS: Skills & Abilities
- Ability to effectively communicate both verbally and in writing with individuals on all levels, both internally and externally, with diplomacy and tact
- Ability to manage highly confidential personnel and administrative matters with discretion
- Ability to work well under deadline pressure while maintaining professional composure
- Ability to multitask with efficiency amid frequent distractions and changing work priorities
- Ability to work independently and to build confidence and trust when working as part of a group
- Must be detailed-oriented and demonstrate initiative
- Proficient in Microsoft Word, Excel, PowerPoint & Outlook
- Ability to work additional hours as needed
QUALIFICATIONS: Education & Experience
- Three or more years of general office experience; law firm experience preferred
- One or more years supervisory experience preferred
- Minimum High School Diploma; bachelor's or associate degree in management or related field preferred
Position Information:
Salary Range: $25 - $35 per hour (commensurate with education and experience)
Position Status: Part-Time, Non-Exempt
Workplace Type: Onsite
Additional Information
Any offer of employment is contingent upon the successful completion of a background check.
Qualified applicants with criminal histories will be considered for employment in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance (FCIHO).
About the Firm
Kutak Rock was formed in 1965 with a commitment to exceptional client service delivered with a collaborative, team-focused approach. Our founding charter commits the firm to "allow and encourage each individual within it to be a full person," and we strive to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, opportunities for training and career development. We are a leading national law firm with locations in 19 cities united by our common commitment to our core values of client service; integrity and fairness; innovation; and inclusiveness and diversity.
We are dedicated to the maintenance of a respectful, collegial, communicative, and equal opportunity workplace that encourages and rewards innovation and entrepreneurship. We measure our success not just on the basis of our revenues or our profits, but by the satisfaction we deliver for our clients and the health, engagement, and loyalty of our people.
An Equal Opportunity Employer
Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Part Time
Required Education
Associate Degree
Required Experience
3+ years
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