Paul Hastings is a leading international law firm that provides innovative legal solutions to many of the world's top financial institutions and Fortune Global 500 companies. With a strong presence throughout Asia, Europe, Latin America, and the U.S., we have the global reach and extensive capabilities to provide personalized service wherever our clients' needs take us. As one of the world's leading law firms, we seek dynamic individuals who share our commitment to service, innovation, and professional growth.

We have an opening for a Coordinator, Facilities in our Washington, DC office.

The Coordinator, Facilities coordinates resources and provides support for facilities, firm real estate and operations tasks and projects for an office or offices, coordinates with office services vendors and property management, and coordinates programs for the maximum utilization of services and equipment by performing the duties described herein personally or through collaboration with The Director of Real Estate and Facilities Manager team members.

In this capacity, the Coordinator, Facilities will:

• Support, coordinate and/or perform a variety of tasks and functions related to the office facilities, firm real estate projects and support daily operations of an office;
• Provide administrative support to the Business Operations department, including inventory tracking, expense and invoice processing, and other duties as assigned;
• Assist Director of Real Estate with tasks associated with office moves and relocation, furniture relocations, clean-up efforts, painting, and general maintenance of office spaces; coordinate with vendors including building, security and engineering as necessary;
• Utilize the databases for the following programs for compliance with deliverables throughout firm offices: Preparis, ProLease, OfficeSpace Kastle and EMS;
• Coordinate office maintenance programs, participate in construction projects, purchasing, and vendor management;
• Assist other staff members in the implementation and organization of internal moves. May be involved with communicating and coordinating with movers, vendors and other internal/external staff members as required;
• Maintain office seating assignments and various tracking charts relating to space, personnel, and work orders;
• Active member, office emergency response team;
• Support management with special projects relating to space planning, construction projects and facilities operations;
• Support any department or office-specific programs as assigned; and
• Work overtime as required.

Proficiencies:

• Advanced proficiency in rules of English grammar, spelling and punctuation;
• Ability to organize work and self-manage tasks, coordinate the activities of others with appropriate oversight;
• Fundamental to Advanced proficiency in MS Word, and document editing/comparison applications;
• Advanced proficiency in MS Outlook and web-based conference call/web-sharing applications;
• Advanced proficiency in utilization of building systems and applications;
• Advanced proficiency in utilization of firm security system including data entry, reporting, maintenance, management, vendor communications and audits;
• Fundamental proficiency in MS Excel and spreadsheet/database applications;
• Fundamental proficiency in MS PowerPoint and presentation applications; and
• Advanced proficiency in the operation of office equipment, such as copiers, scanners, etc.

Qualifications:

• High school diploma (required); Associates degree; Bachelor's degree (preferred);
• At least 2 years of administrative, operations or facilities support experience (required);
• At least 2 year of experience in a corporate or professional services environment (required); and
• Exceptional verbal and written communication skills.

Employees will be provided with an excellent career opportunity in a collaborative environment, in addition to a generous total compensation package with the opportunity to earn bonuses based on individual contribution and firm profitability.

Eligible employees can participate in the Firm's comprehensive benefits program, which include the following:

• Medical, Dental, Vision, Life/AD&D, Long Term Care, and Short and Long Term Disability
• Flexible Spending Account and Health Savings Account
• Healthcare Concierge and Advocacy
• Voluntary 401k Plan and Profit Sharing
• 10 Paid Holidays per year and a generous PTO program
• Family Support including Pediatric Mental Health and Parental Support, Paid Parental Leave, Fertility Benefits, and Breast Milk Shipping
• Back-up Child Care, Elder Care, and Tutoring
• Wellness Programs (Employee Assistance Program, Mental Health, and Well-Being Events)
• Retirement Plan Consulting
• Anniversary Bonus Program
• Professional Development Programs
• Transportation Allowance and Commuter Benefits
• International Travel Insurance
• Auto/Home/Legal Insurance
• Pet Insurance
• Employee discounts
• And more!

The Firm has a range of diversity initiatives including our Paul Hastings Affinity Networks (PHANs), Women's Initiative, and PH Balanced. These initiatives provide a firmwide forum to share experiences, as well as an opportunity to participate in a supportive network with common interests to help make life at the firm more inclusive. Learn more about our Global Diversity, Inclusion and Wellness Initiatives .

Paul Hastings LLP is an equal employment and affirmative action employer F/M/Disability/Vet/Sexual Orientation/Gender Identity.