Groundbreaker. Game changer. Pioneer.

TRC has long set the bar for clients who require more than just engineering, combining science with the latest technology to devise innovative solutions that stand the test of time. From pipelines to power plants, roadways to reservoirs, schoolyards to security solutions, clients look to TRC for breakthrough thinking backed by the innovative follow-through of an industry leader.

TRC's professionals work with a broad range of commercial, industrial and government clients and the communities they serve. We deliver breakthrough solutions that address local needs -- so our clients can better succeed in an ever-changing world.

Working at TRC means tackling interesting, meaningful projects. We pride ourselves on our collaborative spirit, entrepreneurial zeal and agile corporate structure. We recognize that the expertise of our staff is our strongest asset, so we generously reward employees for successful performance and invest in their careers through training and the development of new skills and certifications.

GNA (now called CTS at TRC), the nation's leading clean transportation and energy consulting firm, is seeking a Program Coordinator to join our growing team based in our Santa Monica office. This is an exciting opportunity to leverage your proven project/program management expertise to support a range of tasks such as grant writing, external & internal stakeholder management, and exceeding budget goals.

Our ideal candidate has a meticulous eye for detail, is assertive and proactive. This person will possess exceptional analytical, organizational, communication and customer service skills and be methodical in their approach to assignments and time management. Candidates must have a positive "can-do" spirit, willingness to work hard to get the job done in a deadline-driven and fast paced environment, and a passion for delivering with excellence. Candidates should be quick learners, self-sufficient, assertive, and team-players. They must feel comfortable managing up in a persistent, yet polite and professional manner, and be able to adapt and remain calm when facing unforeseen challenges. Out-of-the-box thinkers with a thirst for knowledge and learning will thrive in our office and with clients.

This position will provide support for the Programs Team, which includes the following job responsibilities:

Programs Team Support:

• Prepare summaries of available grant opportunities for distribution to existing and prospective clients; alert team members of opportunities that have closed.
• Lead grant/incentive application and reporting efforts in the clean transportation sector.
• Maintain and add contact information in database.
• Manage internal resource and external client project communications management.
• Communicate regularly with the accounting team regarding preparation of labor reports, rate sheets and invoices, DelTek vision setup, expense reports, and remaining budget totals.
• Manage electronic and printed tracking mechanisms including the procurement registration worksheet, submitted grant files, and grant statistics worksheet.
• Maintain and create project plans in database.
• Assist in the development of contracts for new clients or expanded scopes of work.
• Provide expert-level support in project planning and 18-month projections, including publishing regular financial and project reports for senior managers.
• Identify, develop, implement, and maintain efficient workflow and management practices, process and procedures.
• Implement, deliver, or support performance reviews for staff/direct reports.
• Implement budget and contract management efforts, including proactive contract renewals.
• Demonstrated excellence in producing written deliverables such as grant proposals, funding incentive applications, research reports, policy briefs, or marketing/advertising collateral is required.
• Schedule internal and external calls and meetings and prepare packages for mailing.
• Create and update meeting materials including agendas, PowerPoint decks, meeting minutes.
• Tracking and updating of internal programs Excel spreadsheets.
• Update GNA's statement of qualifications and register GNA as a supplier for prospective bid opportunities.
• Lead external and internal project and incentive application management, including cross-department efforts.

• Bachelor's degree in communication, business, policy, or a related field is required. Master's Degree in related field is preferred.
• 2 years of experience in a project/program manager and administrative manager roles.
• Experience working with alternative fuels, advanced transportation technology, renewable energy, air quality, or energy policy is a plus.
• Experience in the transportation, energy, environmental, logistics, infrastructure, financial, or governmental sectors is preferred.
• Proficiency with MS Office, Microsoft Outlook, Word, Excel, Teams, PowerPoint, Sales Force, Adobe, Asana
• A competitive candidate has exceptional organizational/time management, project management, research, analytical, communication, facilitation, and interpersonal skills.
• Must be able to learn from constructive criticism and adapt to rapidly changing project needs and competing priorities.
• Outstanding oral, written, communication and organizational skills (grant writing skills and experience required.) Able to submit writing samples.
• Demonstrated project management excellence, including task allocations, staff management, delivery gates, and invoice management.
• Success with external and internal stakeholder relationship management (including issue identification and mitigation)
• Success in identifying and implementing efficient business practices, workflows, process, procedure and/or management approaches.
• Excellence in meeting or exceeding project budget goals, financial modeling, budget projections, and future staffing requirements.
• Ability to work on a computer for the majority of the day.
• Ability to work in a fast paced, deadline driven environment.
• Ability to travel up to 10% of the time.
• Technical and analytical expertise in the environmental and energy domain or in the communications and public relations domain is a plus.
• Fluency in English is required, Spanish is a plus.

Work Location:

This position will require the successful candidate to work in Santa Monica, CA with a hybrid remote work schedule available at the Manager's discretion.

Our Mission

We understand our clients' goals, and embrace them as our own, applying creativity, experience, integrity and dedication to deliver superior solutions to the world's energy, environment and infrastructure challenges.

Our Vision

We will solve the challenges of making the Earth a better place to live - community by community.

TRC is ranked #16 on ENR's list of the Top 500 Design Firms in the United States.

Please watch the video below to learn more:

In accordance with local law, the following compensation range is applicable for the job and location associated with this requisition: $65,000-$75,000. Compensation will vary based upon experience, education, skill level, and other compensable factors.

Benefits: TRC offers the following benefits for this position, subject to applicable eligibility requirements:

• Medical/Dental/Vision/Life Insurance
• Paid holidays plus Paid Time Off
• 401(k) plan and contributions
• Long-term/Short-term Disability

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TRC is an equal opportunity employer: disability/veteran. We celebrate diversity and are committed to creating an inclusive environment for all employees.