Job Title: Receptionist / Accounting Assistant

Location: KDC Inc. (Los Alamitos, CA)

Reports to: Controller

FLSA Status: Non-Exempt

Prepared By: Human Resources

Date: June 2022

COMPANY OVERVIEW

KDC Inc. is a subsidiary of the publicly traded EMCOR Group Inc. KDC Inc. has been a recognized leader in the electrical industry for the past seven decades. EMCOR Group is the world's largest provider of planning, consulting, mechanical and electrical construction facilities.

SUMMARY

KDC Inc. seeks a friendly, outgoing, well-organized front desk receptionist to join our incredible team. The ideal candidate must perform routine clerical and administrative functions such as drafting correspondence, ordering and maintaining coffee machines and kitchen stock, organizing, and maintaining paper and electronic files, greeting clients and visitors, alerting staff regarding arrivals, answering phones, sorting, and distributing mail. He or she must be dependable, punctual, organized, and have demonstrated ability to juggle multiple priorities in a busy office. He or she will also be responsible for assisting the accounting department with payroll data entry, certified payroll reporting, sorting, scanning, and other administrative duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. Other duties may be assigned by management.

• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Greet visitors or callers and manage their inquiries or direct them to the appropriate persons according to their needs.
• Perform daily maintenance of coffee machines, including restocking, ordering, and maintaining adequate inventory.
• Operate office equipment, such as fax machines, copiers, postage meter, or phone systems and arrange for repairs when equipment malfunctions.
• Sorting, scheduling, and distributing of incoming and outgoing mail.
• Preparing invoices for Accounts Payable department. May include data entry.
• Use computers for various applications, such as database management or word processing.
• Review, correct and enter time sheets into payroll software.
• Review and enter certified payroll into online databases and distribute as appropriate.
• Process and distribute necessary reports internally and externally.
• Maintain confidentiality of company information.
• Perform additional assignments as required by the company or as directed by management.

QUALIFICATIONS

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

POSITION REQUIREMENTS/PREFERRED EDUCATION and/or EXPERIENCE

• 3 - 5 years working in an administrative job, supporting management.
• Must demonstrate proficiency in Microsoft Office applications, (i.e., Outlook, Word, and Excel).
• High school diploma or GED required.
• Working knowledge of project and financial software a plus.
• Working knowledge of the construction industry and certified payroll a plus.
• Working knowledge of federal, state, and city regulations and guidelines.

PREFERRED SKILLS and ABILITIES

• Business writing and reporting skills
• Excellent organization, communication, customer service and interpersonal skills
• Scheduling and time management skills
• Strategic, analytical, and multi-tasking skills
• Excellent attendance and punctuality
• Professional and friendly presentation

REQUIRED ATTRIBUTES

The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

• Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential information.
• Must have the ability to make sound decisions and produce accurate and timely results in mind.
• Must prioritize and organize work in a fast-paced multi-task environment.
• Must monitor and analyze data and solve problems on a tactical and strategic level.
• Must build positive working relationships with multiple levels of employees, management, suppliers, and customers.
• Must demonstrate commitment to company values.

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customer, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee may expect to work in typical office environment conditions except when visiting field locations. Field environments may vary based on project, manufacturing, or weather conditions. The noise level in the work environment is usually moderate to loud.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled