Manager, Facilities and Fleet - Spectrum News Albany
Albany, NY 
Posted 4 days ago
Job Description
Responsible for managing all aspects of facilities planning, building maintenance, facilities projects, and physical safety and security. Assist with implementing strategic facilities plans. Responsible for managing all aspects of the vehicle fleet, including maintenance and repair, cost analytics and reporting, inventory tracking, title management, and purchasing/disposition of vehicles.

Actively and consistently supports all efforts to simplify and enhance the customer experience.

Manage maintenance of all facilities, buildings, and grounds. Establish demand maintenance process and preventive maintenance plans. Ensure all building systems are operational and are maintained in accordance with company policies, environmental regulations, building codes, and local/national regulations.

Manage facilities planning, including physical layout, space allocation, office moves, furniture needs, and office equipment needs. Coordinate projects with other departments, contractors, and vendors. Build project plans to include cost estimates, space needs, and furniture and equipment needs.

Oversee facility inspections, building inspector visits, and facility safety inspections. Address any issues that arise.

Manage vendor relationships. Review and negotiate bids for vendor services (e.g., janitorial, landscape, HVAC, etc.). Ensure vendor services are performed timely and properly. Review vendor invoices for accuracy.

Manage facility construction projects. Track capital costs and ensure adherence to budget.

Manage all building security needs. Maintain card access systems and security systems. Establish and communicate emergency and security procedures. Establish and communicate health and safety procedures in accordance with OSHA standards.

Manage and directly oversee the Charter recycling program. Ensure compliance with all regulations and company policies.

Prepare facilities maintenance expense budget. Assist with preparation of facilities capital budget.

Manage vehicle fleet in accordance with industry standards, company policies, and regulatory standards. Schedule/manage required DOT inspections, bucket truck boom inspections, and safety inspections. Ensure external fleet appearance is maintained to company standards. Address any issues that arise.

Establish demand maintenance process and preventive maintenance plans. Ensure vehicles are adequately maintained. Track maintenance costs and monitor against budget.

Serve as the point of contact for repair authorizations. Ensure the integrity of repairs/maintenance work performed on fleet vehicles. Review vendor invoices for accuracy.

Maintain, monitor, and manage vehicle titles. Ensure title information is kept current in the fleet management database.

Coordinate the ordering, receiving, and distribution of new vehicles. Monitor and resolve any quality or delivery issues. Manage the assignment of vehicles, including pool/spare vehicles. Ensure fleet inventory database is kept current. Ensure proper disposal of obsolete vehicles.

Act as the corporate liaison with the fleet maintenance and fuel management companies.

Monitor fuel usage and costs. Ensure fuel database is kept current.

Enforce company policies governing appropriate use of fleet vehicles. Using reporting tools, investigate vehicles that are not being used/fueled regularly.

Prepare fleet expense budget. Assist with preparation of fleet capital budget.

Perform other duties as required.

Required Skills/Abilities and Knowledge
Ability to read, write, speak and understand English
Ability to communicate orally and in writing in a clear and straightforward manner
Ability to communicate with all levels of management and company personnel
Ability to handle multiple projects and tasks
Ability to make decisions and solve problems while working under pressure
Ability to supervise and motivate others
Ability to prioritize and organize effectively
Ability to analyze and interpret data
Ability to maintain confidentiality
Ability to use a computer and software applications (i.e. word processing, spreadsheet, etc.)
Ability to show judgment and initiative and to accomplish job duties
Ability to work independently
Ability to work with others to resolve problems, handle requests or situations
Ability to negotiate with vendors on price, delivery, quality, etc.

Required Education
Bachelor's degree in related field, or equivalent experience

Required Related Work Experience and Number of Years
Facilities experience - 5+

Preferred Skills/Abilities and Knowledge

Preferred Education

Preferred Related Work Experience and Number of Years
Management or leadership experience - 2+

Office environment
Construction project environment
Building infrastructure environment (roof, equipment rooms, etc.)
Travel may exceed 25%
Flexibility to work nights/weekends as necessary

GFR560 334569 334569BR
EOE, including disability/vets


Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
Bachelor's Degree
Required Experience
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